Designing our library future: be involved or be forgotten

What is the future of the Library? What is the future of the Librarian? These are questions we hear and see discussed ad nauseum at conferences, in blogs, in our tea rooms. In reality the ‘future library’ has already snuck in the back door. We were just too focused on the discussion to notice.

There is no doubt that technology has changed libraries, and the role of the librarian, exponentially over the past thirty years. Over this time as librarians have adapted and taken on new roles and more responsibilities they have in fact become less adept at being able to succinctly describe their role, and more importantly less able to articulate their value.

Perhaps the library world thought it could just get by on its warm fuzzy factor… after all everyone seems to love libraries! I’ve never seen a library receive poor ratings on satisfaction surveys. Libraries have the power to have people protest at their closing down who have never walked into the building. In actuality, people love the idea of libraries more than the reality of the juxtaposition of books, shelves, space and people they are forced to interact with. What is it about the idea of libraries (more than the reality) that people are so committed to?

In light of this, the library world has a lot of questions it needs to answer:

What is the role of the library today?
What is the value of the librarian?
What is it about a library that makes people care about it?
What do people need from a library?
How do people use a library?
And most fundamentally of all – What do we want the library to be? 

These are all questions we need to be able to answer – articulately, succinctly and passionately – if we are to regain control over our own future. Notice this does not include technology or tools but is about people, culture, and needs. In true librarian style we are instead having a pleasant leisurely conversation about it over tea and biscuits rather than understanding the urgency of the situation.

How might we, the library industry, design our own future?

There is no question that we are facing a paradigm shift of epic proportions that requires a complete reconsideration of the very foundations and ideas of the role and value of libraries and librarians. It’s messy, it will feel uncomfortable and take some getting used to, but we need to put down the tea and bickies and embrace design thinking. In its essence design thinking is a collaborative and human centred problem solving approach for solving complex business, organizational and social problems.

Design thinking offers an approach for the library world to strategically move forward, as co-authors of the future of libraries. It provides an opportunity to explore in a structured and meaningful way these philosophical questions and ‘problem find’, to then problem solve, appropriately.

Co-authoring and collaboration here does not mean a team of librarians, or even a team of librarians and designers, but a multidisciplinary team that represents all the people who have a stake in the library. This includes: librarians, designers, customers, vendors, service providers and other major stakeholders depending on the library’s context. Further to this, a human centred approach not only considers just the librarian or user or vendor. Instead design thinking ensures a holistic solution is designed that is sustainable and caters to all the humans involved, not just one segment.

The process is grounded in engaging and co-creating the future with and for all stakeholders with the human always at the centre. It is a proactive and future focused approach that is grounded in understanding the stories of the past and the current operating context.

Design thinking is already being used in libraries to rethink and redesign the future of libraries, as in this presentation by Scottish service design agency Snook:

We have to understand this is not about adding on, or adapting, or evolving, or rebuilding, but redesigning the very core of what a library is and means in today’s postmodern world.

Or will we be sipping our tea, eating our biscuits and talking about how important we are while the world moves on without us.

(Note: This was a guest post for ALIA Sydney. It also appears over here . Same content, different coloured background 😉 )

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The shift toward innovation, culture and design thinking

Innovation in Corporate America by Ross Mayfield via Flickr

Reflecting on the business morning of Design Capital, part of the State of Design Festival, three weeks on three key themes continue to recur in my mind.
• Innovation
• Organisational culture
• Design thinking

Roy Green, University of Technology Sydney Business School, commenced the morning stating:

For knowledge and innovation, the global financial crisis changes nothing. The real challenge is to link short term recovery to long term competitive advantage.

Green discussed that even within the crisis, those countries who have invested the most in knowledge still have budget surplus – for example Sweden. This is due to the recognition at a high level that innovation drives productivity growth, competitiveness and social inclusion.

Green presented many figures throughout his session including data on product innovation by companies; organisational collaboration in innovation activities; and research and development budgets – in all three areas Australia is lagging behind much of the developed world. What does this mean? To me, it says Australians, both as individuals and companies, are primarily forward thinkers but not so forward in action.

To overcome this Green concluded that organisations must:
1. Invest more in innovation
2. Invest in capabilities and skills for innovation
3. Invest in the management of innovation.

This is needed as innovation is becoming increasingly ‘organisational’, introducing new business models, technology absorption and systems integration. It is becoming ‘non-linear’ with multiple sources of knowledge and creativity, and increasingly driven by collaboration and networks rather than silos. It seems that currently organisations want to ‘do’ innovation without understanding or investing in the appropriate structures, requirements or development required to ensure long term organisational agility.

Peter Williams, CEO of Deloitte Digital, followed demonstrating the change in business models which results in innovation and rapid responsiveness to market (and ultimately success), made available through the social web.

He demonstrated what is possible if organisations are flexible and agile enough within this environment, however most organisations are still governed by structures that do not enable the flow of creativity or innovation required and do not understand the paradigm shift to a social world and the implications this has for business.

Williams stated ‘Corporate culture is an issue: openness, self organisation, and self governance are alien to this environment’.

Innovation will continue to be contrained in organisations where questions such as these prevail: Who owns it? Who’s in control? What are the deliverables? How much will we make? What will happen if someone says something wrong/ bad?

Williams reiterated Clay Shirky’s ‘Failure for free’ concept discussing the core importance of learning by doing in the current environment. With low costs and speed to market, business cases are not required, just launch.

Williams introduced the notion of social innovation and porous design being critical – how can you get people to innovate for you? He introduced a number of success examples of this:
iPhone: the mass numbers of applications being developed daily by the audience
Threadless: you design the t-shirt, population votes on favourites, whichever is most popular is printed
Innocentive: innovation challenges solved by a global community of experts

In Williams words ‘start somewhere, do, reflect and go again’. Oliver Freeman, host of Design Capital summed up Pete Williams presentation as ‘we need to give ourselves up to the anarchic state. In this environment quantity = quality and the diamonds will filter through’.

Moving toward providing capability and the appropriate structure and environment within an organisation for innovation, Joseph Correnza, Principal from Arup Australia presented partly on their workplace design culture. He discussed ‘innovation is the responsibility of each person in the organisation, not a particular team’. Their design culture involves integrated thinking and a holistic approach which is key to the company’s identity and the basis of their differentiation. Their philosophy and culture is built upon:
• knowledge+experience: including knowledge sharing, participating reviews and critiques, networks and forums, professional and technical training.
• creativity+invention: supports original thought, encourages exploration, search for inspiration, communicating ideas, engage in dialogue and passion, allow incubation and maturation.
• holistic+mulitdimensional: discovering cause and effect, encapsulating multiple perspective, developing an appreciation of drivers, working within a cross disciplinary environment, considering the community and society, composition and harmony

In particular it was emphasised the importance of developing confidence within people to explore their own ideas.

Correnza also discussed design thinking as an influence toward Arup’s culture, as the process which leads to the outcome involving:
• Problem definition and translation
• Option creation and exploration
• Selection and refinement
• Execution and delivery
The design thinking process mirrors closely the concepts within Correnza’s Designers Toolkit presented, being made up of: exploration, testing, optomising, collaborating, delivering and immersing. The language may differ but the principles remain aligned.

Previously Green had discussed design thinking as being key for the workplace of the future, which is agile, engaged and collaborative – and which in turns enables innovation. Williams supported this, presenting the importance of design thinking in business models as it provides the opportunity to identify talent, allows openness in process and participation, and the occasion to introduce porous design and incentives to get involved.

So what do I take away from all of this?
The concepts of innovation, organisational culture and design thinking are somewhat intertwined and interdependent for business agility and success. I want to say this will be important in the future, however the paradigm shift is already occurring, people are increasingly social and collaborative, there is greater expectations on response times and engagement. Organisations need to reevaluate and move from primarily process based, closed heirarchical systems and allow creative thinking and innovation, increase nimbleness and time to market, and change their cultural approach to structures and work practices or find themselves falling off the cliff as the new social paradigm fully takes off. It is apparent to me that collaboration and innovation are high on our priorities list within Australian organisations but in actuality appropriate investment, both monetary and personnel, are not being invested to encourage and support this.

More
Williams summed up his core themes on the Deloitte Digital Blog.
View Neil Shewan from Tank Studio’s response to Design Capital.

The answer is in your end user…not in you

Last night I had the privilege of attending Future of Design Thinking: a conversation with IDEO hosted by Design Victoria. The IDEO representatives, Arna Ionescu Domain Co-Lead Connected Health and Jose Colucci Health and Wellness Lead, discussed design thinking and how IDEO implement this within their organisation. This is the first in a yet unknown IDEO/ deisgn thinking series.

IDEO focus on human centred design which involves designing products with the user at the core of the process at all times. (Note: I know it sounds logical that the design process should always be focused in this way but surprisingly it is not.)

They come to each project with this:

People don’t do what THEY SAY they do
People don’t do what WE THINK they do
People don’t do what THEY THINK they do

Understanding and fulfilling this is critical to developing the best possible solution for the client. As it assumes that all participants in the design process bring their own personal bias and the end user are the best source of input. To illustrate this they told some telling and powerful stories (Dear IDEO, if you ever read this and I have gotten minor details wrong apologies)

Image: Grandma's hands by sparktography
Image: Grandma's hands by sparktography

People don’t do what THEY SAY they do
In Germany they were speaking to an elderly lady with rheumatoid arthritis. They asked her if she could remove the top from her medication bottle. She replied she could. To be sure they asked her again and she replied ‘Yes, it’s easy’. They asked a third time but this time ‘Can you show us how you open the bottle?’. ‘Of course’ she replied. The lady then got up from her chair, took the two gentleman to the kitchen, proceeded to turn on her domestic electric bread slicer (think circular saw, but smaller, embedded into the backsplash) and ‘sliced’ the cap from the bottle.

The moral of this story is: being in the natural environment with the end user allowed this conversation to progress to this demonstration, and the realisation of how people complete tasks. Jose Colucci said that if they had’ve been in a focus group situation and she answered yes, they would tick off the check box on the list. She could do it but not the way most people would assume…people don’t do what they say do.

Image sourced from IDEO website
Image sourced from IDEO website

People don’t do what WE THINK they do
IDEO designed the first defibrillator to be used by a lay person and approved by the appropriate authorities. IDEO were able to simplify the process to two steps – turn the machine on and then another button shock the body. However they found users did not like this – and wanted three steps – which is counter intuitive. IDEO introduced a false third step to the process and in testing discovered adding an extra step shaved a few seconds off the time for people to complete the process. Big difference when it comes to bringing someone back to life!

As professionals, it’s very easy to develop assumptions about our clients/ users/ customers. This is particularly prevelant the more experience we have with an organisation/ user group/ industry – we believe our experience provides enough knowledge of our clientele…but IDEO show that people do not do what we think they do (or want them to do).

Image: Opposite Day, courtesy of hartboy
Image: Opposite Day, courtesy of hartboy

People don’t do what THEY THINK they do
Okay…so this one is not and IDEO story, this one is mine…which some of you may have experienced. I have done a number of presentations in my time…and I am an extremely nervous presenter. I often am nauseous for at least a day before the actual event – even if its just a simple short talk, sweaty palms, racing heart, the whole kit! Because I felt like this I assumed that I presented like this also until I had was video taped presenting last year (very scary!). It turns out I turn my super power calm on, I don’t have any odd twitches, nudges, scratching, or stammers. I can even pace myself reasonably well. (I am not a great speaker by any means but I’m definitely not atrocious as I thought!). This is a perfect example of what goes on outside does not match at all the inside – I did not do what I thought I did.

From these three statements, it is easy to see how important it is to remove yourself from the process and heavily involve your end users in anything you create. Assumptions are very powerful in the way we conduct ourselves and our work – both our assumptions of the project, as well as personal assumptions of the clients and end users which are easy to go unnoticed, and which they may not realise exist! This is not just a lesson in talking and working with your end users, but knowing them, and teasing out the real solutions to the challenges and issues they face (some of which they may not even know about).